University Policies
Any students who, in the judgment of the administration, show definite evidence of intoxication or who have possession of alcoholic beverages on University-owned or -controlled property will be subject to judicial action that may include one or more of the following: a monetary fine, probation status, counseling, community service, restitution, restriction in campus access, suspension or dismissal. This also applies to the possession of empty alcohol containers, or "empties" used for any purpose, including decoration.
Since alcohol is not permitted on University owned or controlled properties, all students present where an alcohol violation occurs are subject to disciplinary action regardless of age. In University Townhouses, Cottages, Special-Interest Houses, Group Houses, and Fraternity and Sorority Houses, all residents can be held responsible for alcohol violations occurring anywhere in the unit.
All student organizations of The University of Findlay that violate the alcohol policy are subject to the following sanctions:
First Violation - Two years of disciplinary probation* and a $1,000 fine for the organization.
Second Violation - (while on probation) Extension of probation* for one year, a $1,500 fine for the organization, and possible loss of University recognition as an organization.
Third Violation - Automatic loss of recognition by The University of Findlay.
*Probation terms for student groups will vary based on the type and severity of the violation, and The University reserves the right to assign probation terms as it sees appropriate. AppliancesStudents are permitted to have small refrigerators (6.0 cubic feet maximum), small microwave ovens, and other small appliances. As a fire safety precaution, the University requires that small appliances such as curling irons, hair dryers, and coffee makers have an auto-shutoff feature. Additionally, UL approved power strips that stop the flow of electricity when overloaded must be used when connecting appliances to room outlets. Appliances with open heating elements (e.g. toasters, space heaters, miniature stoves) pose fire hazards and are not permitted. Air conditioners of any kind (window or portable) are not permitted in student rooms.
Bed BunkingAll student rooms are furnished with stackable/loftable furniture. A pamphlet offering ideas on how to arrange the components of the loft furniture may be obtained from the residence life staff. Only the components of this loft system (supplied by the University) may be utilized in the configuration of a loft/bunk. No other materials may be attached to the furniture components or used as part of a loft/bunking configuration.Bicycles, Mopeds, Motorcycles Bicycles, mopeds, and motorcycles are not permitted in campus living units.
Candles and Incense Open flames, including the burning of candles and incense, are strictly prohibited. Candle warmers are permitted, but must be located in the open areas of a room, away from flammable items.
Check-in/Check-out Upon check-in each student will be required to complete a room condition inventory form to verify the condition of all University property. Residents of townhouses, cottages, and group houses will be required to complete an inventory of all common areas (kitchen, living room, etc.). Any damages to University property will be noted on the room condition form at the time of check out, and residents will be billed accordingly. In order to check in or out of a room, the student must contact a residence life staff member, receive approval from the Office of Student Services, and follow all procedures. Failure to follow proper check-in or checkout procedures will result in a $50 fine for each occurrence (this includes failing to complete room condition inventories and common area inventories).
CohabitationCohabitation (a living arrangement in which an unmarried couple, either opposite gender or same gender, lives together) is not permitted at any time in on-campus housing locations.Complying With RequestsAny student or guest of The University of Findlay is obligated to follow directions given by University faculty or staff members in performance of their duties. This includes student employees (e.g. Resident Directors, Resident Assistants, etc.) who are carrying out their assigned duties. Failure to do so may result in suspension or dismissal.
CookingThe use of a microwave oven or other non-open flame/heating element appliance for the warming of food is the only cooking permitted within a student room (see appliances section).
Damage to University Property in Common Areas of Living UnitsCommon area damages (which include all areas outside student rooms) may be charged to the residents of the respective residence hall/house/townhouse/cottage unless the person(s) responsible for the damage is (are) identified.
Disciplinary Fines Fines may be assessed for the behaviors listed below. These fines are in addition to restitution and other sanctions that may result from disciplinary action. Other sanctions may include but are not limited to: assignment of probation status, community service, restitution, counseling, restriction in campus access, restriction of participation in additional educational activities, and/or suspension. The fines are designed to provide deterrents to prospective violators, and to assign accountability to actual violators. The violations in the following list represent behaviors that contradict the mission of the University and often result in damage to University property or hazards to individual safety. This list is not exhaustive, and may be amended at the discretion of Student Services.
Drugs The University of Findlay recognizes that the sale, possession, or use of central nervous system stimulants and depressants, narcotics, and hallucinogenic drugs is incompatible with state and federal law. Findlay is also aware of considerable medical evidence that the use of drugs of this kind, except under medical supervision, may induce physical and emotional dependence on their use and that such use may be dangerously harmful to the student user and may seriously jeopardize the student's performance in college.
Considering these facts, The University of Findlay will not permit the unlawful possession, use, or distribution of marijuana, narcotics, barbiturates, amphetamines, prescription drugs, hallucinogenic drugs, and/or any other illegal substances. Violators of this policy will be subject to suspension from Findlay.
Aware of the complexity of the drug problem and the personal difficulties it may cause, Findlay provides counseling through Counseling Services and Health Services for persons who wish to resolve their problem on a voluntary and confidential basis.Extension CordsLightweight household extension cords (#14 gauge or smaller) without over load protection are not permitted at any time. UL-approved power strips with 15 amp overload protection are the only extension cords permitted on campus.Fire Drills and Safety Equipment Every student must vacate a building during fire drills. The proper procedures for each floor and house will be explained at the beginning of the school year.
No false fire alarms or tampering with the fire-fighting equipment will be tolerated. Students violating this regulation shall be subject to suspension.
Fireworks/Flammable MaterialsNo fireworks or flammable materials (e.g. gasoline, kerosene) shall be allowed in any campus facility or on any campus grounds. Students violating this regulation shall be subject to suspension.
FundraisingStudent organizations may raise funds for their group’s University club account by following the guidelines indicated on the Fund Raiser Permit.
Since it is the responsibility of the Office of Development to work with area businesses and individuals to secure donations, sponsorships, products and gifts-in-kind for the University, student organizations may not approach any business or individual with a request for donations, sponsorships, services, products, or gifts-in-kind until a completed Fundraiser Permit Form is submitted to the Student Activities Office for review, and official approval is granted. Only two fundraising events may run concurrently each day. The maximum time any one fundraising event can run is five consecutive days. Fundraiser permit forms may only be submitted when fall and spring semester classes are in session. Permit requests submitted prior to the start of a semester cannot be approved until classes begin. Student groups failing to adhere to established fundraising guidelines stated herein will have the following sanctions imposed: • 1st violation – all donations must be returned to the donors and the student group will be placed on warning status. • 2nd violation – all donations must be returned to the donors and the student group will move to probation status. • 3rd violation – all donations must be returned to the donors and the student group’s University Charter will be revoked for one year. • 4th violation – all donations must be returned to the donors and the student group’s University Charter will be permanently revoked. Please note: If monetary donations cannot be returned to individual donors, the funds will be deposited to the Campus Programming Board account to be used in support of campus programming. I. DEFINITION: A fundraising activity is an attempt by the members of a student organization to raise money for its own purpose. A. Appropriate fundraisers are programs or sales in which a service, product or form of entertainment is provided by the members of the organization (e.g. car wash, t-shirt sale, Valentine's Day message sale, flower sale, bake sale, etc.). B. Raffles may not be held by student organizations because state law requires that any organization or club holding a raffle must have 501(C) (3) tax exempt status. No organizations or clubs are permitted to utilize the University’s 501(c) (3) status. C. Student organizations wishing to solicit off campus businesses or organizations must submit a detailed proposal that includes the names of the businesses or organizations to be solicited. This should be attached to the fundraiser permit form when submitted. This will then be reviewed by Student Activities and Development to determine if approval is appropriate. II. PROCEDURES: The following action steps should be completed at least two weeks prior to the event. A. A Fundraiser Permit Form must be completed and submitted to the Director of Student Activities, and the fundraising activity may not begin until the Director of Student Activities gives official approval. The Fundraiser Permit Form (on the back of this page) is available in the Student Activities Office, the Student Government Office, and online. If the online form is used, please print it on goldenrod colored paper prior to submitting it. B. A Permit for Use of Facilities Form must be submitted after approval of the Fundraiser Permit Form. C. If food or any food service materials are required for an on-campus fundraiser, arrangements must be made with Sodexo at Ext. 4542. III. APPROVAL: Fundraisers will only be approved when all University policies and procedures are properly followed. A. The Director of Student Activities reserves the right to deny a fundraising request or cancel a planned fundraiser if a student organization fails to adhere to all University policies and procedures (http://www.findlay.edu, keyword – policies). B. Once a decision is rendered regarding a fundraising request, a copy of the form with the decision noted will be sent to the student organization mailbox. Gambling Gambling in any form is prohibited. Students violating this regulation shall be subject to suspension.
Guests Guests of the same sex are permitted as long as all roommates are in agreement and visitation policies are not violated. A guest who stays in a room more than a total of five nights in any given semester may, at the discretion of Student Services, be assessed room charges. A student who is asked to leave the institution for disciplinary reasons may not be a campus guest without written permission from the Office of Student Services. It is the host's responsibility to see that guests observe all campus regulations. The host of any non-University guest is responsible for the behavior of the guest on the campus.
HazingAll student organizations (Greek and non-Greek) are subject to the UF hazing policy listed below: Section 2307.44 Any person who is subjected to hazing, as defined in division (A) of Section 2903.31 of the revised code, may commence a civil action for injury or damages, including mental and physical pain and suffering, that result from the hazing. The action may be brought against any participants in the hazing, and the organization whose local or national directors, trustees, or officers authorized, requested, commanded, or tolerated the hazing, and any local or national director, trustee, or officer of the organization who authorized, requested, commanded, or tolerated the hazing. If the hazing involves students in a primary, secondary, or post-secondary school, university, college, or any other educational institution, an action may also be brought against any administrator, employee, or faculty member of the school, university, college, or other educational institution who knew or reasonably should have known of the hazing and who did not make reasonable attempts to prevent it and against the school, university, college, or other educational institution. If an administrator, employee, or faculty member is found liable in a civil action for hazing, then not withstanding Chapter 2743 of the revised code, the school, university, college, or other educational institution that employed the administrator, employee, or faculty member may also be held liable. The negligence or consent of the plaintiff or any assumption of the risk by the plaintiff is not a defense to an action brought pursuant to this section. In an action against a school, university, college, or other educational institutions, it is an affirmative defense that the school, university, college, or other institution was actively enforcing a policy against hazing at the time the cause of action arose. Section 2903.31 A. As used in this section, "hazing" means doing an act or coercing another, including the victim, to do any act of initiation into any student or other organization that causes mental or physical harm to any person. B. 1. No person shall recklessly participate in the hazing of another. 2. No administrator, employee, or faculty member of any primary, secondary, or post-secondary school or of any other educational institution, public or private, shall recklessly permit the hazing of any person. C. Whoever violates this section is guilty of hazing, misdemeanor of the fourth degree. Any UF student organization or group found responsible for hazing will be subject to a $500 fine, disciplinary action and possible loss of University recognition. Housing Requirement A. As a condition of being admitted to The University of Findlay, every full-time undergraduate student who, prior to the start of an academic year, is under the age of 22 and has a class standing of either freshman (0-27 credit hours completed), sophomore (27.01-57 credit hours completed), or junior (57.01-87 credit hours completed) must reside in on-campus housing for the entire academic year. Class standing is determined strictly by number of credit hours successfully completed.
B. A student classified as one of the following prior to the start of an academic year is not required to live on campus: senior (87.01 or more credit hours completed), graduate student, Veteran, married student, part-time student, student age 22 or older, and student commuting from the full-time home of a parent, grandparent, or legal guardian (who live within the 30-mile commuting distance). If a student in this category chooses to live on campus, then he or she is subject to all terms stated in the Housing License Agreement (see section C below).
C. Once a student is assigned to on-campus housing, the Housing License Agreement is in effect for the entire academic year and may only be terminated for the following reasons: the student withdraws from the University; or the student is required to live away from Findlay in order to fulfill an academic program requirement (e.g. internship).
D. Requests to reside off campus or terminate a Housing License Agreement must be initiated at the Office of Student Services. All such requests will be referred to the housing appeals committee for review. Upon review, the committee will render a decision. This decision shall be final and is not subject to appeal. All students will be charged for room and meals until given permission, in writing from the committee, to reside off campus.
Meal Plan Participation RequirementA. Any student who resides in Bare, Deming, Fox, Lovett, Morey, Myers, UF Haven, or UF Village residence halls must participate in the full residential meal program regardless of age or class standing.
B. Any sophomore, junior, senior, or graduate student who resides in a Special-Interest House, Group House, UF Cottage, or a University Townhouse has the option to participate in either the full residential meal program or the commuter meal program, but is not required to do so.
C. All freshmen assigned to on-campus housing are required to participate in the full residential meal program regardless of which campus housing facility they reside in.
Housing Policy for Students with DisabilitiesThe Office of Disability Services, along with the Office of Student Services, will work to ensure the provision of accessible on-campus housing for any student diagnosed with a disability (and registered with the Office of Disability Services). If, in the opinion of the University, a student’s disability requires being housed in a single room, the extra fee for a single room will be waived, and the standard room rate will be charged.
Please notify the Office of Student Services (in writing) of a special housing request at least three months prior to the beginning of the semester in which the accommodation is needed. Although requests submitted after this deadline will be considered, accommodation options will decrease as the beginning of the semester arrives.
Identification Cards Upon registration for the first semester of attendance at The University of Findlay, each student is issued an Oiler OneCard. The card admits students to athletic events and campus activities and may be used to assist in cashing checks and checking materials out of the library. The Oiler OneCard should be carried at all times. A $30 fee is charged (payable at the Business Office) for replacement of a lost Oiler OneCard.
Insurance The University of Findlay does not provide insurance to cover students' personal possessions. It is suggested that students consider extending parents' homeowner's policy to cover personal effects. The University is not liable for damage to or theft of personal property, regardless of cause.
A year-round health insurance program may be purchased through the University. Students are responsible for hospitalization and medical care other than the first aid offered by the University nurse.
Keys All keys issued to students at check-in must be returned upon time of checkout. A $40 charge per key will be assessed for failure to return keys at checkout.
A student who loses a key must report this to his or her resident assistant, resident director, or the Office of Student Services. The staff member will complete a maintenance request asking that the lock on the room door be changed and that a new key be issued. Once Physical Plant changes the lock, the student can pick his/her new key up by contacting Security at 419-434-4799. The student's account will be billed $40 for this service.
Any student who is locked out of his or her room may go to his/her resident director, resident assistant, or Security to have his or her door unlocked. A $2 charge will be assessed to the student for each occurrence between the hours of 8 a.m. and 12 midnight. A $4 charge will be assessed to the student for each occurrence between the hours of 12 midnight and 8 a.m.To help maintain a safe environment, students should refrain from giving/loaning their on-campus housing keys to anyone.LaundryLaundry facilities located in on-campus housing living units may only be used by students residing in those living units. Non-residents may not use these facilities. The University of Findlay is not responsible for articles left unattended in a laundry room. Articles left in a washer/dryer may be removed. Laundry from the equestrian farms (horse blankets, horse pads...) should be done at the farms, and may not be done in the laundry facilities located in the living areas on-campus.
LightingPortable incandescent, fluorescent, and halogen (with protective grill) lights are permitted in student rooms.
Lost and Found Lost and found articles are turned in and claimed at the Security Office in Lovett Hall.
Lounges and Furnishings Furniture located in common areas and student rooms cannot be removed. Lounge furniture is designed for lounge use only. Students who remove furniture from its designated lounge or student room are subject to disciplinary action and a $50 fine.
Mail Students residing on-campus receive their mail at Postal Services located on the ground floor of Old Main. Each residential student is assigned a mailbox that they retain for as long as they reside in on-campus housing.
Maintenance RequestWhen something in a room or living unit needs to be repaired, students should contact a residence life staff member and request that a work order be submitted to the Physical Plant. If it is an emergency situation, students may contact Physical Plant at 419-434-4544 Monday through Friday between the hours of 8 a.m. and 5 p.m. On Saturday, Sunday, or after 5 p.m., students may report emergency maintenance situations to Security at 419-434-4799.
Motor Vehicles Students are permitted to bring motor vehicles to campus, but they must be registered through the Security Office. To drive or park on campus, commuting students must also register their vehicles. Students violating parking and/or traffic regulations on campus are subject to disciplinary action, which may include but is not limited to probation status, monetary fine, and/or loss of the privilege of having a vehicle on campus. For complete parking policies information, please visit the following Web site: Parking on Campus.
Noise Radios, stereos, televisions, musical instruments, and etc. are to be kept at a low volume at all times. If noise from a particular room is deemed to be too loud, residents of that room will be asked to reduce the noise level and may be subject to disciplinary action.
Quiet hours are from 10 p.m. to 10 a.m., Sunday through Friday. On Friday and Saturday nights, quiet hours are from 12 midnight to 10 a.m. The expectation of exercising common courtesy is in effect 24 hours a day.
The playing of sports in campus living units is not permitted.
Playing music or other amplified sound out windows is not permitted at any time.
Non-Discrimination and Anti-Harassment PolicyThe University of Findlay is committed to fostering an environment in which all individuals are treated with respect and dignity. Each individual has the right to work in an atmosphere that promotes equality and prohibits discriminatory practices, including harassment. Therefore, The University of Findlay expects that all relationships among faculty, staff, and students will be characterized by mutual respect and will be free of bias, prejudice, discrimination, and harassment. The University of Findlay does not engage in discrimination in its programs, activities, and policies against students, employees, or prospective employees, in violation of state and Federal laws. The University of Findlay prohibits and will not tolerate any such discrimination or related harassment at its facilities, programs, and activities. The University of Findlay also prohibits retaliation against any individual who reports discrimination or harassment or participates in an investigation of such reports. Retaliation against an individual for reporting harassment or discrimination or for participating in an investigation of a claim of harassment or discrimination is a serious violation of this policy and, like harassment or discrimination itself, will be subject to disciplinary action. Individuals and Conduct Covered These policies apply to all faculty, staff, and students, and prohibit harassment, discrimination, and retaliation. Conduct prohibited by these policies is unacceptable on The University of Findlay campus and at functions related to The University of Findlay off campus. Definitions of Harassment
a. Sexual harassment constitutes discrimination and is illegal under federal, state, and local laws. For the purposes of this policy, sexual harassment is defined, as in the Equal Employment Opportunity Commission Guidelines, as unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when, for example: (i) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment; (ii) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual; or (iii) such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Sexual harassment may include a range of subtle and not so subtle behaviors and may involve individuals of the same or different gender. Depending on the circumstances, these behaviors may include, but are not limited to: unwanted sexual advances or requests for sexual favors; sexual jokes and innuendo; verbal abuse of a sexual nature; commentary about an individual's body, sexual prowess, or sexual deficiencies; leering, catcalls, or touching; insulting or obscene comments or gestures; display or circulation in the workplace of sexually suggestive objects or pictures (including through e-mail); and other physical, verbal, or visual conduct of a sexual nature. b. Harassment on the basis of any other protected characteristic is also strictly prohibited. Under this policy, harassment is verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his/her race, color, religion, sex, age, national origin, disability, sexual orientation, or any other characteristic protected by applicable federal, state, and local laws or that denigrates or shows hostility or aversion toward an individual’s relatives, friends, or associates, and that: (i) has the purpose or effect of creating an intimidating, hostile, or offensive environment; (ii) has the purpose or effect of unreasonably interfering with an individual's work or academic performance; or (iii) otherwise adversely affects an individual's opportunities.
Harassing conduct includes, but is not limited to: epithets, slurs, or negative stereotyping; threatening, intimidating, or hostile acts; denigrating jokes and display or circulation in the workplace of written or graphic material that denigrates or shows hostility or aversion toward an individual or group (including through e-mail). Reporting an Incident of Harassment, Discrimination, or Retaliation The University of Findlay strongly urges the reporting of all incidents of discrimination, harassment, or retaliation, regardless of the offender's identity or position. Individuals who believe they have experienced conduct that they believe is contrary to The University of Findlay’s policy or who have concerns about such matters should file their complaints as follows:
Students believing they have been the victim of discrimination, harassment, or retaliation should initially report the incident/s to the Vice President for Student Services.
Faculty or staff members believing they have been the victim of discrimination, harassment, or retaliation should initially report the incident/s to the Director of Human Resources.
The University of Findlay also has a Harassment Hotline. The number is 419-434-6777; your call will be answered confidentially and directed to the appropriate area for help. If you are in immediate danger, security will be notified.
When lodging a complaint, provide the following information:
Faculty, staff, or students who have experienced conduct they believe is contrary to this policy have an obligation to take advantage of this complaint procedure. Failure to fulfill this obligation could affect a person’s rights in pursuing legal action. Early reporting and intervention have proven to be the most effective method of resolving actual or perceived incidents of harassment. Therefore, while claims may be filed within 180 days of the harassment or discrimination, The University of Findlay strongly urges the prompt reporting of complaints or concerns so that rapid and constructive action can be taken. The availability of this complaint procedure does not preclude individuals who believe they are being subjected to harassing conduct from promptly advising the offender that his or her behavior is unwelcome and requesting that it be discontinued. Investigating an Incident of Harassment, Discrimination, or RetaliationAny reported allegations of harassment, discrimination, or retaliation will be investigated promptly as follows:
• Allegations made about a student harassing, discriminating against, or retaliating against another student, faculty member, or staff member will be investigated by the Vice President for Student Services. • Allegations made about a faculty member harassing, discriminating against, or retaliating against another faculty member, a staff member, or a student will be investigated by the Vice President for Academic Affairs. • Allegations made about a staff member harassing, discriminating against or retaliating against another staff member, a faculty member, or a student will be investigated by the Director of Human Resources.
The investigation may include individual interviews with the parties involved and, where necessary, with individuals who may have observed the alleged conduct or may have other relevant knowledge.
Confidentiality will be maintained throughout the investigatory process to the extent consistent with adequate investigation and appropriate corrective action. University employees and students are obligated to comply with requests to provide statements during an investigation.
Taking Action Regarding an Incident of Harassment, Discrimination, or Retaliation Upon completion of the investigation, one of the following actions will be taken:
• For allegations made about a student harassing, discriminating against, or retaliating against another student, faculty member, or staff member who has lodged a complaint, the Vice President for Student Services will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Student Conduct and Discipline Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Student Conduct and Discipline Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties. • For allegations made about a faculty member harassing, discriminating against, or retaliating against another faculty member, a staff member, or a student who has lodged a complaint, the Vice President for Academic Affairs will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Faculty Judicial Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Judicial Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties. • For allegations made about a staff member harassing, discriminating against, or retaliating against another staff member, a faculty member, or a student who has lodged a complaint, the Director of Human Resources will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Staff Affairs Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Staff Affairs Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
• For allegations made about a student harassing, discriminating against, or retaliating against another student, faculty member, or staff member who has lodged a complaint, the Vice President for Student Services will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Student Conduct and Discipline Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Student Conduct and Discipline Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
• For allegations made about a faculty member harassing, discriminating against, or retaliating against another faculty member, a staff member, or a student who has lodged a complaint, the Vice President for Academic Affairs will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Faculty Judicial Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Judicial Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
• For allegations made about a staff member harassing, discriminating against, or retaliating against another staff member, a faculty member, or a student who has lodged a complaint, the Director of Human Resources will first pursue resolution through informal counseling with the parties involved. If the matter cannot be resolved by informal counseling, the matter will be referred to the Staff Affairs Committee. A complainant also may request at any time that his/her complaint be immediately referred to the Staff Affairs Committee for formal review. This committee will review all information, meet with the parties involved, render a decision, and provide written notification of the decision to all involved parties.
Misconduct constituting harassment, discrimination, or retaliation will be dealt with appropriate disciplinary measures. Responsive action may include, but is not limited to, reprimand, probation, suspension, dismissal, counseling, and/or required training. The appropriate University official shall monitor all reported incidents of alleged discrimination and harassment for an appropriate time period, subsequent to their resolution, to ensure that the offending conduct has ceased, any corrective action has been complied with, and retaliatory actions have not occurred. Appealing a Decision Regarding an Incident of Harassment, Discrimination, or Retaliation If a faculty member, staff member, or student making a complaint does not agree with its resolution, a written appeal may be submitted to The University of Findlay President within 72 hours of the notification of the resolution. The decision of the President, in conjunction with the appropriate vice-presidents, and/or Chairman or Vice Chairman of the Board of Trustees, will be final. False Charges: Once a complaint of sexual harassment and/or discrimination has been made, the University has an obligation to investigate the matter. Any complaint determined to be intentionally dishonest or made maliciously without regard for the truth shall subject such complainant to disciplinary action. The determination as to whether a complaint constitutes a false charge under this section shall be made as part of the complaint resolution process set forth in these procedures. Records Regarding an Incident of Harassment, Discrimination, or Retaliation The University of Findlay Human Resources Office will maintain records regarding all cases of harassment, discrimination, or retaliation for a period of at least three years or longer where required by law. These records will include all documentation related to a reported incident and its disposition. Except as required by law, no records maintained by the Human Resources Offices shall be released.
PetsPets are only permitted in on-campus residences as guide animals for the physically challenged. Non-dangerous fish are the only exception to this policy. Aquariums not exceeding twenty (20) gallons in size are permitted provided that fish are the only inhabitants. A UL-approved power strip must be used to connect to the power source within the residence. Electrical aquarium accessories must be unplugged during extended vacation periods, such as Christmas break. If any unauthorized pet is kept in an on-campus residence, disciplinary action will be taken, which may include a monetary fine and/or disciplinary probation.
Physical Violence Attempting or committing physical violence will not be tolerated. Students violating this regulation shall be subject to suspension. Individuals subjected to any act of violence should immediately report the incident to a residence life staff member, Security, and/or the Office of Student Services.
Posting of Signs on CampusAll The University of Findlay faculty, staff, students, and registered student organizations wishing to display any type of publicity must abide by the following regulations:1. All fliers and posters posted on campus and distributed to on-campus mailboxes must be approved/stamped by the Office of Facilities Scheduling & Events. UF groups/individuals are responsible for providing copies of fliers; all copies must be approved/stamped. Fliers are to be posted on designated bulletin boards only, with staples (no tape, glue, or thumbtacks). Fliers may not be posted on glass doors or windows, except when used as directional/informational signs, during the day of the event and in the building of the event. UF groups/individuals are responsible for distributing fliers to on-campus mailboxes through Postal Services. Groups/individuals are responsible for distributing fliers to Resident Assistants through the Student Services Office. Fliers ARE NOT to be slipped under residents’ doors or taped to doors.
2. Fliers/posters may be posted for a maximum of one month previous to an event and should be removed by the group/individual within 24 hours after the event.
3. Fliers/posters may be no larger than 11” X 17” Exceptions are professionally printed posters, i.e.: theatre productions, entertainers, Homecoming, and musical series.
4. Table tents in The Cave and Henderson Dining Hall must be scheduled through and approved by the Office of Student Activities. One organization/event may publicize using table tents at a scheduled time. This is on a first-come, first-served basis. Note: The Cave and Henderson Dining Hall have the first option of using table tents for promotion.
5. Groups/individuals may advertise their event on the windows of the west side of the AMU. Dates must be reserved through the Office of Facilities Scheduling & Events. Groups/individuals may reserve either the north or the south windows, allowing for two events to be advertised at one time. This is on a first-come, first-served basis.
6. Banners must be made on twin or full flat sheets with the large hem at the top. They may hang from the AMU north and south balconies, Cory Street Mall Gazebo-south side, Buford Gazebo-west side, AMU Gazebo, and Deming Hall. Banners hanging in the AMU must be secured with twine or tacked into the tack strips; NO TAPE MAY BE USED. Banners hanging outside must be submitted to the Office of Facilities Scheduling & Events three days prior to the event; they will then be submitted to Physical Plant for hanging. Individuals/groups wishing to use this form of advertisement must reserve space through the Office of Facilities Scheduling & Events. This is on a first-come, first-served basis. Banners may hang for six days prior to the event and must be removed immediately at the conclusion of the event if hanging in the AMU. Physical Plant will remove banners hanging outside. Banners to be hung outside MUST use waterproof paint. If the paint runs, the organization will be billed for the clean-up/damages.
7. ALL off-campus organizations or businesses wishing to post fliers/posters must receive approval from the Office of Facilities Scheduling & Events prior to doing so.
8. All campus-wide voice mail messages must be submitted to and approved by the Office of Student Activities for distribution. Upon approval, a representative from the organization/department will be expected to schedule an appointment to record the message intended for distribution.
9. Organizations wishing to chalk walks as a form of advertising must make reservations in the Office of Facilities Scheduling & Events. Space is available on a first-come, first-served basis.
10. UF does not permit landlords, housing developments/associations or realty companies to post rental advertisements on campus. Inquiries may be directed to the Office of Facilities Scheduling & Events.
11. Students/Faculty/Staff wishing to advertise items for sale must submit the advertisement/flier to the Office of Facilities Scheduling & Events. (Please have valid UF I.D.) Advertisements will be posted in the basement of Old Main. Advertisements posted elsewhere will be taken down.
12. Posting Fliers on vehicles parked on UF property is not permitted.
For more information, questions, or locations of bulletin boards, contact the Office of Facilities Scheduling & Events at: 1-800-472-9502 ext.6942 or facilities@findlay.edu.
Refund Policy for Room and BoardRoom and board charges are refunded according to the following schedule. The student must officially check out of the room before any charges will be refunded. To officially check out, a student must receive permission from the Student Services Office, contact a residence life staff member to schedule a check-out time, sign a room condition form after the staff member inspects the room, return all keys, and remove all personal belongings from the room. During the first calendar week 90% During the second calendar week 75% During the third calendar week 60% During the fourth calendar week 45% During the fifth calendar week 30% During the sixth calendar week 15% After the sixth calendar week 0% If a student is dismissed or suspended for disciplinary reasons, no cancellation of charges will be made regardless of the time the dismissal takes place.
Responsibility Because students have a responsibility to confront others when they are not adhering to the University policies, all students present in a room are responsible for violations occurring in that room. Students are also responsible for the actions of their non-student guests. Rollerblades and SkateboardsRollerblades and skateboards are not to be used or worn inside campus buildings or on indoor and outdoor basketball and tennis courts. High paced speed skating is not allowed on campus due to the density of pedestrian traffic. "Trick" or "stunt" skating is not permitted on campus. Skating is not permitted on: gazebos, benches, ramps, steps, concrete planters, concrete walls or railings. Roofs NO ONE is permitted to be on the roof of any campus facility. Students violating this policy will be subject to suspension.
Room Changes Room assignments and changes are to be approved by the Office of Student Services. For information regarding the room change process, students should contact a residence life staff member or the Office of Student Services. Any student moving to a different room without official permission will be subject to a $100 fine and disciplinary action.
Room Damage Policy Students residing on The University of Findlay campus are responsible for all University-owned furnishings in their rooms. The Office of Student Services will bill a student’s account for damages beyond the normal wear and tear discovered during and/or at the end of the academic semester.
Damages to University property located in common areas will be charged to the student(s) responsible for the damage. In the event that individual responsibility cannot be determined, damage charges will be divided equally among all occupants of the living area where damage occurred.
Room Inspection and Entry The University of Findlay reserves the right to have staff members enter student rooms without notice to perform job-related duties, safety inspections, or to investigate possible violations.
Social GatheringsLounges/lobbies and other common areas in campus living units can accommodate small social activities. All activities held in these areas must be planned and supervised by residence life staff, and a facility use permit form must be submitted and approved through the Director of Facilities Scheduling and Events in the Alumni Memorial Union: 419-434-6942.
Solicitation and CanvassingSolicitation/canvassing by or on behalf of any entity external to the University is expressly prohibited in and on all University-owned or -controlled properties. University offices or personnel wishing to solicit/canvass either on or off campus must contact the Office of Development directly to secure permission. Registered Student Organizations or students wishing to solicit/canvass on or off campus must contact the Student Activities Office directly and submit a detailed request. For fundraising events, a Fundraiser Permit Form must also be submitted for consideration. If a request is approved, the Registered Student Organization or student may solicit/canvass according to the stipulations stated in the approval. Since The University of Findlay is a non-partisan institution, requests to canvass for a political organization, a candidate, or a ballot issue will not be approved. Additionally, all voter registration activities will be coordinated by the Office of Student Services and facilitated in a non-partisan manner by the Student Government Association.
Space Heaters Space heaters are not permitted.
StorageStudents may only store items in their student room. The University does not provide any additional free storage space for personal belongings, and all furniture present in a student room is required to remain there. Rental garages are available through the UF Physical Plant Office. Students interested in this should contact the Physical Plant at 419-434-4544 for availability and pricing.
Telephones Student rooms are equipped with telephone lines, which enable students to call on or off campus. All rooms are equipped with one phone jack. Students have the option of either bringing their own telephone to campus or borrowing a phone from the University. Telephones are available from Information Technology Services; damage deposit is required. The damage deposit will be refunded providing there is no damage to the telephone. Each student is assigned an access code permitting him or her to dial off campus. This code serves as a billing number for all phone calls made by the student.
Long-distance calls may also be placed on pay telephones. Students are expected to observe good telephone etiquette at all times, limiting calls to not more than 10 minutes.
Students opting to use a personal cell phone instead of the student room phone must provide that number to the Student Services Office so they may be contacted in the event of an emergency.
Tobacco Policy Tobacco use (smoking or chewing) is not permitted in campus buildings including campus living units facilities.
Trash Policy Residents are expected to help keep their bathrooms and common areas clean. Personal trash is to be disposed of in dumpsters located in various areas on campus. Students who dispose of personal trash in restrooms or common areas will be subject to a $30 fine and disciplinary action.
Visitation Students of the opposite sex are prohibited from entering campus living units except during visitation hours. Those hours are:
Sunday through Thursday - 9 a.m. to 12 midnight;
Friday and Saturday – 9 a.m. to 2 a.m.
Exceptions to the above guidelines: 24-hour visitation is in effect every day of the week in residence hall lounges and living rooms of resident director rooms, special-interest houses, group houses, cottages, fraternities, sororities, and townhouses. Persons visiting one of these areas after 12 midnight on Sunday through Thursday and after 2 a.m. on Friday and Saturday must stay in the 24-hour visitation area and must be escorted by a resident as they enter and exit the facility. Students and/or their guests are not permitted to sleep in the 24-hour visitation areas.
Campus living unit visitations are subject to the following rules and regulations:
1. Visitors not attending Findlay must be at least 18 years of age (unless they are an immediate relative of a resident). These persons must be able to show proof of their age by a driver's license, ID, or selective service card.
2. Restrooms on residence hall floors are not to be used by members of the opposite sex.
3. Visitation is under the supervision of residence life staff of each campus living unit.
4. Roommates must be in agreement about visitors to the room so that the individual rights to privacy are respected.
5. Students violating visitation hours will be subject to disciplinary action. Exceptions may be made by Student Services or a resident director only, and written authorization must be obtained in advance.
6. Students are responsible for the actions of their visitors.
7. If a visitor in a student room or in a residence hall lounge or living room of a special-interest house, group house, fraternity, sorority, or townhouse is disruptive to other residents in any way, staff may ask the visitor to depart immediately. Wall and Door Decorations Tape and thumbtacks used on walls or ceilings of rooms do permanent damage to the room and are not permitted. A special non-glue substance is available for use with posters on walls. WeaponsPossession or use of firearms, air guns, pellet guns, paint ball guns, explosive devices, and materials used to construct weapons, or any item considered a deadly weapon is not permitted in any University facility or on any University-owned or -controlled property. Students who hunt must make arrangements to store their weapons off campus.
Window and Door Displays The displaying of items which are inconsistent with the mission and goals of The University of Findlay, in campus living unit windows and on room door exteriors, is prohibited. Such items include, but are not limited to, beer cans, liquor bottles, profanity, obscene pictures, stolen property, material that denigrates a particular group of people, and any other items that may be deemed offensive to others. The Office of Student Services and residence life staff members shall have the authority to require a resident to remove items from windows and door exteriors that are deemed inappropriate.
