If your department on The University of Findlay campus wishes to bring in a Short Term Scholar or other J visitor to our campus you will find a Step by Step overview of the process here along with all required documentation. Please read and fill out all documents carefully.

Step 1

Department Wishing to Sponsor the Visitor

Submits to Office for International Admissions and Services:

• Completed J-1 Request Form for Certificate of Eligibility
• Copy of financial documentation if non-UF funding
• Attach spouse and children’s info to J-1 Request Form if family accompanying Exchange Visitor (EV) to U.S.

Step 2

Int’l Admin.

Reviews Request Form; contacts department with any questions

Enters EV data in SEVIS (Student Exchange Visitor Information System) and issues Form DS-2019

Prepares the DS-2019 packet and sends to department:

• Form DS-2019
• Welcome Packet (i.e. UF brochure, visa application info, mandatory health insurance)

Department Wishing to Sponsor the Visitor

Sends the DS-2019 packet to the Exchange Visitor

Step 3

Exchange Visitor

Pays SEVIS fee on-line after receiving Form DS-2019

Applies for mandatory health insurance. The insurance application is located here: The Harbour Group

Schedules visa appointment (not applicable to Canadian citizens).  J Visa application instructions can be found in the J Visa Application document.

U.S. Embassy/ Consulate

 Reviews application, conducts security background check, issues visa stamp

Exchange Visitor

Arrives in U.S. (may arrive 30 days before or no later than 30 days after program start date)

At port of entry, receives Form I-94 card and presents passport and Form DS-2019 to U.S. Dept of Homeland Security official

Step 4

Exchange Visitor/ Dependents

Checks in with International Admissions and Services office immediately upon arrival (no later than 30 days from start date) with visa documents (passport, Form DS-2019, Form I-94, evidence of health insurance)

Int’l Admin.

 Reviews visa documents and assists with any corrections

Notifies DHS via SEVIS that scholar has begun program participation within 30 days of Form DS-2019 start date

Human Resources

If receiving UF funding: EV completes Form I-9 on or before first day of employment.